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Winter Storm Protocol
Who makes the decision?
The decision to cancel Sunday service and/or classes is made by the Pastor. The Pastor should seek the advice of others, including the Clerk of Session and the chairperson of the Building & Grounds Committee.

What are the criteria for making the cancellation decision?
It is important to note that the cancellation decision is not based on the assumption that Sunday service and/or classes must be held regardless of the weather. Nor is it based on the same standards used by the public schools. It is based on recommendations to the Pastor that take into account the following factors:

  • reports on area road conditions
  • forecasts of storm continuation
  • predicted snow accumulations, temperature and wind chill
  • predicted ability of the contracted crew to keep the Church parking lot cleared
  • conditions of city streets (are they open enough to allow access to the Church)

How will a cancellation be communicated?
If Sunday service and/or classes are cancelled, the Pastor will:

  1. Contact the Green Bay TV stations (they prefer email) to request the appropriate announcement. The Pastor will monitor the stations to be sure the announcement appears as requested.
  2. Have the voice mail message at the Church changed to include the cancellation announcement. There is a procedure for doing this from off-site.
  3. Post a message to the homepage of the church’s website.
  4. Call the Choir Director and Director of Christian Education. These staff members will then contact the choir members and staff/volunteers that have scheduled responsibilities (e.g., organist, pianist, class teachers, etc.).

What if a staff member scheduled to work on Sunday is unable to reach the Church?
If Sunday service and/or classes are NOT cancelled and a staff member scheduled to work on Sunday (e.g., Choir Director, Organist, Nursery Attendant) cannot reach the Church during a winter storm, he/she will telephone the Pastor and Clerk of Session. Additionally, the Choir Director will contact all choir members via telephone or email.

Who decides whether congregation members should try to get to the Church during a winter storm?  
The judgment about whether or not to come to Church rests with the individual member. Driving conditions may vary across the wide geographical region in which our members reside. Under no circumstance should anyone who feels it is unsafe attempt the trip. Individuals should take their own local conditions into account as they make their decision.

PDF file of Winter Storm Protocol

Last Published: May 8, 2017 11:31 AM

car pooling

If you need a ride to or from church service on Sundays (including coffee fellowship), or if you know someone who needs a ride - please let one of the Deacons know or contact the office by email or call (920) 437-8121! We value Strong Relationships. We would love to have you there and we will make arrangements!

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